Managing Calendar Events

AcaTrove's calendar is not just a read-only view of your schedule. You can create standalone events, schedule tasks with deadlines, set up recurring meetings, and configure reminders -- all from the calendar interface.

Creating a New Event

There are two ways to create an event:

Quick create: Click on any date cell (in month view) or time slot (in week or day view). A compact form appears where you can enter a title, time, and optional project association. Press Enter or click Save to create the event.

Full form: Click the + New Event button in the calendar header to open the complete event creation form. This gives you access to all event fields:

• Title -- A short name for the event.
• Date and time -- Start and end times. For all-day events, toggle the All Day switch.
• Event type -- Choose from Meeting, Deadline, Task, Reminder, or Custom.
• Project -- Optionally link the event to a project. Linked events appear in both the calendar and the project timeline.
• Description -- Add notes, agenda items, or context.
• Location -- Physical location or video call link.
• Participants -- Invite collaborators from your workspace. They receive a notification and the event appears on their calendar.

Event creation form with fields for title, date, type, and project

Scheduling Tasks with Deadlines

When you create a task within a project, you can assign a due date that automatically places it on the calendar. From the calendar side, you can also create tasks directly:

1. Click + New Event and set the type to Task.
2. Assign a due date and optionally a start date.
3. Link it to a project to include it in the project's task board.
4. Set a priority level (Low, Medium, High, Critical).

Tasks appear on the calendar with a checkbox indicator. Click the checkbox to mark a task complete without leaving the calendar view.

Recurring Events

For events that repeat on a schedule, such as weekly lab meetings or monthly progress reviews:

1. Open the event creation form and click Repeat.
2. Select a recurrence pattern: Daily, Weekly, Biweekly, Monthly, or Custom.
3. Set an end condition: a specific end date, a number of occurrences, or no end date.
4. Save the event. All instances are generated and appear on the calendar.

To edit a single instance of a recurring event, click on that specific occurrence and choose Edit This Event. To modify all future instances, select Edit All Future Events.

Editing and Rescheduling

Click any event on the calendar to open its detail panel. From there you can edit any field, change the date and time, or reassign the project association. You can also drag and drop events to a new date or time slot directly on the calendar.

Event detail panel showing edit options and linked project

Setting Reminders

Each event supports one or more reminders. In the event detail panel, click Add Reminder and choose when you want to be notified:

• At the time of the event
• 15 minutes, 1 hour, 1 day, or 1 week before
• Custom offset

Reminders are delivered as in-app notifications and, if enabled in your settings, as email alerts.

Deleting Events

To remove an event, open its detail panel and click Delete. For recurring events, you are asked whether to delete just the selected occurrence or all future occurrences. Deleting a project-linked task from the calendar also removes it from the project task board.

Tips

• Use the Deadline event type for grant submissions -- it highlights the entry in amber and adds a countdown indicator.
• Drag events between days in month view for quick rescheduling.
• Events linked to projects inherit the project's color, making it easy to see which project dominates your upcoming schedule.