Uploading Publications

AcaTrove provides three methods for adding publications to your library: manual entry, DOI lookup, and file upload. Each method creates a structured publication record with metadata that integrates with the rest of the platform.

Method 1: DOI Lookup

DOI lookup is the fastest way to add a published work with complete metadata.

1. Navigate to /publications and click Add Publication.
2. Select the DOI Lookup tab.
3. Enter the publication's DOI (e.g., 10.1038/s41586-024-07890-1).
4. Click Look Up. AcaTrove queries external databases to retrieve the publication metadata.
5. Review the returned information: title, authors, journal, volume, issue, pages, year, and abstract.
6. Make any corrections if needed and click Save.

The publication is added to your library with all available metadata populated automatically.

Method 2: Manual Entry

Manual entry is useful for works that do not have a DOI, such as working papers, book chapters with incomplete metadata, or institutional reports.

1. Navigate to /publications and click Add Publication.
2. Select the Manual Entry tab.
3. Fill in the publication details:
   • Title (required).
   • Authors -- Add each author by name. AcaTrove will attempt to match authors to known profiles on the platform.
   • Publication Type -- Select from journal article, conference paper, book chapter, preprint, thesis, report, or other.
   • Journal/Venue -- The name of the journal, conference, or publisher.
   • Year -- Publication year.
   • Volume, Issue, Pages -- Standard bibliographic identifiers.
   • Abstract -- A summary of the work.
   • DOI -- If known but not used for lookup.
4. Click Save.

Method 3: File Upload

File upload lets you add a publication by uploading the document itself. AcaTrove extracts metadata from the file and indexes the full text.

1. Navigate to /publications and click Add Publication.
2. Select the File Upload tab.
3. Drag and drop your file or click to browse. Supported formats include PDF, DOCX, and plain text.
4. AcaTrove processes the file and attempts to extract metadata (title, authors, abstract). If the file contains a DOI, it will also perform a DOI lookup to fill in additional fields.
5. Review the extracted metadata and make corrections as needed.
6. Click Save.

The uploaded file is stored with the publication record and is available for AI features such as Paper Chat and full-text search.

Text Upload

For publications where you have the text content but not a formatted file, AcaTrove supports direct text upload:

1. Select the Text Upload tab.
2. Paste the publication text into the editor.
3. Provide a title and any available metadata.
4. Click Save.

This method is useful for preprints, draft manuscripts, or content copied from web sources.

After Upload

Once a publication is in your library, you can:

• Associate it with a project or lab.
• Attach evidence and context documents.
• Open it in Paper Chat for AI-powered analysis.
• View it in your publication list, which is searchable and sortable by title, date, type, and journal.

Tips

• Use DOI lookup whenever possible. It provides the most complete and accurate metadata with the least manual effort.
• When uploading PDFs, ensure the file contains selectable text (not just scanned images). Scanned documents without OCR will have limited metadata extraction.
• Duplicate detection runs automatically. If you upload a publication that matches an existing record (by DOI or title), AcaTrove will flag the duplicate and let you choose whether to merge or keep both entries.